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Eligible Expenses:

• Temporary housing or rent assistance
• Utility bills (water, electricity, gas)
• Medical or prescription costs
• Minor car repairs
• Internet or technology support for online classes

Not Covered:

• Tuition or books (other resources may be available)
• Grocery expenses
• Child support or credit card payments
• Furniture payments
• Cash payments to students

Please submit the following:

• Completed Emergency Fund Application
• Brief explanation of your emergency and how it affects your ability to attend or stay enrolled
• Supporting documentation, such as:
  • Lease/eviction notice
  • Utility shut-off notice
  • Medical bill or prescription
  • Internet bill or car repair invoice

To process your request, you must also provide:

• Invoice that includes:
  • Your first and last name
  • Billing address
  • Past due amount
• Remittance Address: Where the payment check should be mailed
• W-9 Form: Completed by the company or vendor receiving payment
• Your Student ID number and current contact information

• Submission does not guarantee funding
• Requests are reviewed as quickly as possible
• If approved, payment is made directly to the vendor, not the student
• Incomplete applications will delay processing

The Federal Release Efforts for COVID 19 will be releasing a large number of federal and state funds, however we recognize some of this funding may be delayed.  Nonetheless, we will serve as many students as possible with our limited funding.  Students must provide documentation of:

1. Proof of Layoffs or furloughs can be done through email or the daily closure list. 
2. Proof of unemployment filing if applicable
3. Proof of TN Department of Human Services Emergency Cash Assistance filing if applicable.
4. Vendor Application Form for vendors not currently set up with STCC.

The Student Emergency Fund will award up to a maximum of $500 per student. Students may not receive more than one award in an academic year. 

• Student completes the Request for Student Emergency Fund application.
  
  • Student Information and Student Financial Information sections are to be completed by the student. 
  • The student must sign the form.
  • Attach a copy of bills that need to be paid.
• Foundation Office attaches copy of student's Southwest transcript and Financial Aid screens along with application to be reviewed.
• Committee convened by Vice President for Institutional Advancement or her/his representative; Committee may meet by email, phone or in person.  Committee reviews and makes decision.
• Vice President for Institutional Advancement or her/his representative notifies student of committee's decision via their Southwest email.
• Assistance will be provided in the form of a check as direct payment to a service provider, retailer, etc. In no case will a direct payment be made to a student.
• Students must sign a letter of understanding which will remain on file at the Foundation Office.

The Committee will make every effort to review and respond to requests within five (5) business days from the date the application is received by the Foundation Office. 

The Committee will consist of:

1. Chief Strategy Officer/Chief of Staff
2. Executive Director of Financial Aid or her/his representative 
3. Executive Director of Human Resources or her/his representative
4. Director, Student Development 
5. Selected Staff Member from Southwest (this position will be rotated yearly).